Pay-app certification
The pay app on screen. Mark percent complete per line, attach site-photo evidence, certify with standard certification language — your professional judgment on the audit trail.
For Contract Administrators (CA)
Available on request
Pay apps, change orders, and the CA paper trail — in one place.
Contract administrators are the glue between the GC, the owner, and the design team — certifying pay apps, reviewing change orders, and keeping the CA audit trail straight. CA seats on AOS roll out with your firm on request, or when you're engaged on a GC's job.
Pay-app certification workflow
Change-order review with cost and time
RFI and submittal turn-time
CA audit trail per project
Your reality today
Pay app review in PDFs, owner reports in PowerPoint.
CAs sit between the GC and the owner. The GC sends pay app PDFs; you review by re-keying. The owner wants a monthly report; you build it in PowerPoint. The trail between them is your inbox.
Pay app review is re-typing.
GC emails a pay-app PDF. Your team re-keys it into a spreadsheet to verify the math. Stored materials, retention, COs to date — checked by hand.
CO recommendations by email.
The GC issues a CO. You review it. You email the owner with your recommendation. The trail of what you recommended, when, and why — is in nine email threads.
Draw certifications by hand.
The lender wants a CA-stamped draw cert. You print, stamp, scan, email. Per draw. Per lender.
Owner monthly report from scratch.
Schedule, budget, RFI log, CO log, photos — assembled in PowerPoint, monthly, from PDFs the GC sent. Aged the moment you send it.
What AOS does for you
Contract administration on the job record.
Contract admin workflows are available on request. When your GC runs AOS, you certify pay apps, review change orders, and keep the CA paper trail on the same record the PM and owner see.
Change-order review
Change orders with cost-and-time impact, owner routing, and architect recommendation — linked to the schedule of values.
RFI turn-time tracking
Every RFI with contractual clock, drawing reference, and responsible party. Breaches documented for the owner meeting.
Submittal log and stamps
Submittal review with spec-section keying, stamp options, and redline attachments. Turn-time tracked per project.
Site visit reports
Tablet-friendly visit reports with photo capture, observation and recommendation pairs, and a PDF for the owner before you leave the site.
Owner-facing CA record
The owner sees what you've agreed they should see — pay-app status, open RFIs, submittal queue — without friction between teams.
On request
Full CA admin seats roll out with your firm
On the job
Pay-app certification when engaged on a GC's AOS project
Pay app
Certification language built into the workflow
SOC 2-aligned
Security controls aligned to industry standards; full audit trail
Related roles on the firm
Built for the whole firm, not just one seat.
AOS gives every role on the firm a screen tuned to their workflow — sharing the same record with the GC, the subs, the owner, and the design team. See how it fits the rest of your firm, or start at the architecture firms overview.
For the Principal →
Practice dashboard, pipeline, billable hours, and profitability per project — when your firm runs on AOS.
For the Project Architect →
Drawing revision register, RFI and submittal tracking, and a design-issue log tied to the job.
For the Project Engineer →
Calc-set version control, code-compliance log, and cross-discipline review on active projects.
Work alongside other parts of the project? AOS also fits commercial general contractors, owners and developers, and subcontractors on the same shared record.
Certify pay apps without the PDF ping-pong.
30-minute walkthrough — pay-app certification, change-order review, and CA audit trail on the workflow we're rolling out with contract administrators.