Pay-app review and validation
Pay-app math checked against your budget. Stored materials, retention, prior pay apps, change orders — exceptions surface for your team, not every line item by hand.
For Owner / Accounting Teams
Available on request
Validate the pay app, gate the lien waiver, post the draw — on one record.
Owner-side accounting is the last gate before money moves. AOS turns pay-app math, lien waiver match, retention release, and draw posting into one workflow — rolling out with owner accounting teams when your GC is on the platform.
Pay-app math checked against budget
Lien waiver match before approval
Retention accounting per project
Draw posting tied to capital tranche
Your reality today
Pay app review is a five-app reconciliation.
Pay app PDFs from the GC, lien waivers from the title company, retention tracker in Excel, draw schedule in another spreadsheet, GL in your accounting platform. Your team is the integration.
Pay app math is checked by hand.
Stored materials, retention, COs to date, completed-to-date by line — your senior associate retypes the continuation sheet into a spreadsheet to verify the math. Every month, every project.
Lien waivers don't reconcile to payments.
The title company tracks waivers in their system. The GC tracks pay apps in theirs. You hold payment when something's missing — and the missing thing is usually a subtier waiver no one's chasing.
Retention release is a fire drill.
50%, 75%, 100% milestone retention releases come at you sub by sub, project by project, with no central tracker. Half your team's month-end is the retention scramble.
Draws are still PDF assembly.
Pay app + waivers + sworn statement + photos + lender certification — assembled by your associate into the one specific format your lender wants. Five days. Every cycle.
What AOS does for you
Pay app, lien waiver, retention, draw — one workflow.
Owner accounting seats are available on request. When your GC runs AOS and enables owner access, you validate the same pay app they generate, gate waivers their subs send, and assemble draws without five inboxes.
Lien waiver gating
No pay app advances without the matching unconditional waiver for the prior period and conditional for the current. Held payments show as a queue.
Retention accounting and releases
Per-project retention liability on every pay app. Milestone releases (50%/75%/100%) tracked across the portfolio.
Lender draw package assembly
Pay app, waivers, sworn statement, photo evidence, and lender certification in one signed PDF per draw.
GL posting and cap interest
Pay-app approval posts to your accounting system. Capitalized interest tied to draw cadence, per loan tranche, with audit workings.
Audit confirmation packs
Subcontract list, retention liability, lien releases, change-order log, draw history — one export per project per quarter.
On request
Owner accounting seats roll out with your team
GC-linked
Pay-app review when your GC enables owner access
1 workflow
Pay apps, waivers, retention, and draws on one record
SOC 2-aligned
Security controls aligned to industry standards; full audit trail
Related roles on the owner team
Built for the whole owner team, not just one seat.
AOS gives every role on the owner team a screen tuned to their workflow — sharing the same record with the GC, the subs, the owner, and the design team. See how it fits the rest of your owner team, or start at the owners and developers overview.
For the Owner Executive →
Portfolio budget variance, lease-up vs. proforma, draw timing, and an early-warning queue across every asset.
For the Owner CFO →
Capitalized cost rollforward by project and JV partner, DSCR projections, and pay-app pipeline tied to the lender draw schedule.
For the Owner Asset Manager →
Stabilized-asset operating data, capex pipeline by property, and ESG / energy metrics tied to actual utility bills.
For the Owner Construction Manager →
RFI and submittal queue across every GC, change-order aging by trade, and schedule-slip alerts before they hit the draw.
Work alongside other parts of the project? AOS also fits commercial general contractors, subcontractors, and architecture firms on the same shared record.