Drawings & revisions
Versioned drawing sets with current-rev pinning. Field crews always see the latest without losing the audit trail.
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Features
Six pillars. One operating system.
AOS replaces the patchwork of estimating tools, project management software, accounting add-ons, field apps, owner-portal logins, compliance vendors, and the spreadsheet you call "the board packet." Every module knows about every other one — the way your business already works.
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Pillar 01
Project management
The operating record for every job — drawings, RFIs, submittals, change orders, daily logs, schedule, and pay apps. Every artifact is linked, audited, and surfaceable on the owner portal when it's time.
RFIs with escalation
Auto-escalation when responses go past your client's average turnaround. Engineer-side reminders included.
Learn moreSubmittals & procurement
Submittal log connected to procurement schedule — long-lead items get flagged before they slip.
Learn moreChange orders
Self-perform pricing from your MasterFormat catalog, owner SLA tracking, schedule-task linkage, and aging dashboards.
Learn moreDaily logs
NOAA weather, EXIF-geotagged photos, productivity-vs-plan, manpower by trade — captured from the field, not retyped at the trailer.
Learn moreCPM schedule & slip alerts
Baseline-vs-actual with daily drift tracking. Slip alerts only fire when drift crosses your threshold — no alarm fatigue.
Learn moreFiles & markups
Project file system with version history, role-based access, and one-click owner-portal exposure.
Learn moreAIA-grade pay apps
G702 + G703 with rolled-up or per-location modes, multi-location subtotals, and packet PDF bundles.
Learn moreApproval workflows
Tiered approval routing (PM → Accounting → Owner) configurable per object type. $0 minimums by default.
Learn moreShip-out gate
Every off-site material move from work orders, equipment transfers, procurement shipments, or salvage stages a GL draft for accounting to review before it posts.
Learn moreBIM viewer & annotations
Open IFC models in the browser, drop annotations on the drawing or the 3D model, and set a default view so the team opens to the same camera.
Learn moreCloseouts & O&M
Documents, equipment lists, O&M manuals, and a PDF combiner. Hand the owner a single bound deliverable.
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Pillar 02
Estimating, ITB & pay apps
The money-in side: takeoff, bid packages, the sub bid portal, leveling, and AIA pay applications — without leaving the platform that runs the job afterward. The same cost code structure follows the project end-to-end.
GC takeoff
Quantity takeoff with assemblies and unit-cost catalogs. Multi-region catalogs (Cleveland / Columbus / Cincinnati) with project-level defaults.
Learn moreBid packages & ITB
Build packages by trade, invite subs in bulk, manage addenda and walkthroughs, run a qualification gate before leveling.
Learn moreTokenized sub bid portal
Subs respond via a secure one-click link — no account creation required. Their bids feed straight into your leveling sheet.
Learn moreLeveling sheet
Side-by-side bid comparison with inclusions, exclusions, and qualification flags. One click to apparent low.
Learn moreMulti-location sub matching
Subs with multiple branches get matched by service radius and state coverage — the right yard gets invited, not the corporate office.
Learn moreSelf-perform pricing catalog
MasterFormat-backed cost catalog generates change order line items. Maintain your own labor + material rates per region.
Learn morePay app cycles
Monthly cycle automation — schedule of values, retainage, stored materials, and lien waiver tracking handled in the same flow.
Learn moreSubcontract management
From award through closeout: subcontract documents, COIs, prevailing wage tracking, change order execution, and final lien releases.
Learn moreEstimate-to-job handoff
The winning estimate becomes the project budget — same cost codes, same SOV structure. No re-keying.
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Pillar 03
AP, accounting & reporting
The money-out side: accounts payable end-to-end, GL with consolidated multi-entity reporting, KPI dashboards, and a platform API for everything we don't surface in the UI.
Accounts payable
End-to-end AP with vendor onboarding, invoice capture, tiered approvals, and payment release. AOS is the source of truth for every bill the owner approves.
Learn moreTiered AP approval
PM → Accounting → Owner routing with configurable thresholds (default: $0). Defensible audit trail per bill.
Learn moreBudget upload & snapshot
Bulk CSV/XLSX upload with preview, snapshot audit, and PM-gated revision history.
Learn moreConsolidated reporting
Single-entity and multi-EIN consolidated balance sheet, P&L, cash flow, and equity statements — with period comparison (LM/LQ/PY/YTD-PY/Budget) and one-click drilldown to GL lines.
Learn moreCash forecast 30/60/90
A daily cash forecast — AR aging into inflows, AP aging into outflows with a configurable pay-lag, plus assumption levers your CFO can tune per company.
Learn moreTreasury panel
Bank account balances, sweep targets, and loan amortization with a bank-reconciliation heat chip (green < 7d, amber 8-30d, red 31d+) so stale recs don't hide.
Learn moreTax planning
Federal + 15-state quarterly estimates with safe-harbor (110% AGI > $150k) and annualized installment (IRC §6654) computed side-by-side, lower one picked, K-1 box mapping built in.
Learn moreKPI dashboard
Backlog, win rate, FAC variance, gross margin by trade — refreshed daily and exportable as a weekly PDF.
Learn morePlatform API + webhooks
Secure API key access, scoped per integration. Event webhooks for projects, pay apps, change orders, RFIs, and AP events — so your team can wire AOS into whatever else they run.
Learn moreField-level audit trail
Soft-delete with deletion approval workflow, field-level change history, and a compliance log you can hand to an auditor.
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Pillar 04
Field operations & trust
What happens on site, captured in a way you can defend in a labor audit, an insurer review, or an owner conversation. Foreman dashboard, geofence, photo, weather, voice logs, and crew attestation come standard — not as a paid add-on. Full deep dive →
Foreman dashboard
A drag-to-arrange 12-column dashboard for the field. Morning briefing, crew of the day, equipment at site, punch panel, voice logs, and the day's safety severity.
Learn moreCrew of the day
Foreman assigns workers in seconds with a fast typeahead. Draft → published → closed, with a return path from published back to draft for in-flight corrections.
Learn moreEquipment pinned at site
Pin company assets to the site they're working on. Folds in transfer-derived locations with first-pin-wins duplicate handling and soft-unpin support.
Learn moreVoice logs
Five-category capture — safety / quality / progress / incident / general — newest-first with 120-char excerpt cards. Hands-free during a pour.
Learn morePunch panel
Active / ready / closed-today buckets, overdue first, then by priority, then by due date. Field crews see exactly what to chase next.
Learn moreTrust-scored timesheets
Geofence soft-warn, photo proof, EXIF geotag, and crew attestation. Supervisor overrides leave a documented trail.
Learn moreNOAA weather on the daily log
Pulled by lat/long for every active site, every day. No more "looking up what the weather was last Thursday."
Learn moreProductivity vs. plan
Crew output rolled up by trade and cost code, compared to estimate. Bad days surface before they become bad weeks.
Learn moreWork orders
Repair and service tickets with labor materializing to project timesheets on close-out.
Learn moreToolbox talk library
52-week bilingual EN/ES safety meeting library — assign weekly, track sign-offs from the phone.
Learn moreBuilding permits
Jurisdictional permit tracking with daily expiration alerts. Distinct from your safety work-permit log.
Learn moreMileage & hotels
SMS-based mileage capture for field crews; long-commute hotel cost tracking with weekly summaries.
Learn moreCerts & licenses
Per-worker certifications and licenses with expiration alerts and license requirement matching by jurisdiction.
Learn moreFleet
Vehicle and equipment tracking with maintenance alerts — overdue and upcoming surfaced in a daily digest.
Learn morePer diem — federal vs. excess
GSA high-low + OCONUS rate engine with automatic federal-vs-excess split. Excess posts with the correct OASDI/Medicare/FUTA/SUTA/WC flags downstream.
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Pillar 05
Owner & executive command center
The single-pane view for whoever runs the company. Morning briefing, cash, treasury, tax, consolidated statements, and the boardroom packet — built so an owner can run the business from a phone before the lookahead meeting. Full deep dive →
Morning briefing
Greeting, KPIs, today's alerts (sorted by severity, due date, then item number), todos, renewal alerts, and a company switcher — composed for the owner before the day starts.
Learn moreKPI strip
Backlog, active projects, FAC variance, 90-day cash, gross margin by trade. Each KPI is a one-click drill into the underlying period & drill path.
Learn moreLayout editor
12-column slot-based widget layout you can rearrange. Per-user saved layouts with reset-to-default. Owner vs. foreman widget registries are separate namespaces.
Learn moreCash forecast — 30/60/90
AR aging → inflow walker. AP aging → outflow walker with pay-lag slide. Payroll, tax, and loan walkers. Min-balance tracker with horizon-days-of-min.
Learn moreTreasury panel
Bank balances and sweep targets, loan amortization, and a bank-rec heat chip. CFOs see stale recs before they hide.
Learn moreAssumption levers
Five customer-tunable levers (AR collection %, retention release %, AP pay-lag days, tax-due buffer, discretionary spend per 30d). Apply absolute, then percent. Tweak and re-forecast.
Learn moreQuarterly tax planner
Safe-harbor (110% AGI > $150k else 100%) and annualized installment (IRC §6654) computed side-by-side. Federal + 15 state-overridden due dates with weekend slide.
Learn moreK-1 box mapping
Every postable COA code pinned to a K-1 box — 42/42 codes resolve. Partner-by-partner allocation. Capital walk with contribution / income / distribution / other.
Learn moreConsolidated statements
Single-entity and multi-EIN balance sheet, P&L, cash flow, and equity. Period comparison kinds: last month, last quarter, prior year, YTD-PY, budget — with heat-coloured variance chips.
Learn moreDrill-down to GL
Any line on any statement → drill to GL lines (BS/PL/CF) or stmt-equity components (SE). The CFO answers an owner question in two clicks.
Learn moreBoard packets
Generated → reviewed → approved board packets pull from the same statements + KPI strip. PDF export with a company logo cover and presenter notes.
Learn moreBoard distribution
Secure one-click link board portal with engagement tracking (section views, scroll depth, heartbeats) and a single-level Q&A thread. No more email attachments.
Learn moreRenewal alerts
90/60/30/7-day window engine for warranty, license, insurance, and certificate renewals. Critical count rolls up to the morning briefing.
Learn moreOwner action log
Every signal acknowledged or actioned by the owner moves through a simple status workflow (open / in-progress / done) and writes an audit row. Defensible record of who moved on what.
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Pillar 06
Portals, compliance, back-office & platform
The way AOS reaches outside your office and underneath your operations: branded owner and subcontractor portals, lien-waiver and per-diem compliance, helpdesk + KB + training back-office, IT asset management, and the platform-level controls that keep multi-entity GCs and their auditors comfortable. Compliance deep dive →
Owner / client portal
External owners view pay apps, RFIs, submittals, COs, schedule, and docs through a secure one-click link — no account required.
Learn moreRole-scoped visibility
Owner sees pay apps; architect sees RFIs; board member sees the packet; alumni sees their own pay history. Same project record, different lenses.
Learn moreSSO — Google & Microsoft
Standard single sign-on. Dedicated Microsoft Entra supported. Domain allowlist defaults to fail-closed.
Learn morePer-customer separation from day one
A separate database per customer, per-customer integration credentials encrypted with industry-standard encryption, and per-customer feature overrides.
Learn moreMulti-location projects
Multi-location projects under one owner contract: SOV, COs, pay apps, and POs all carry location. G703 grouped subtotals.
Learn moreNotification templates
Override the sender name, subject lines, and body copy on every system email and SMS — your brand shows up on the message, not ours.
Learn moreLien waiver state registry
51-jurisdiction registry — statutory forms in 12 states, notarize-any-variant in 10, advance-waiver-void in 12. Notarization gate wires Blue Notary RON; waivers refuse to advance until notarized.
Learn moreLien rights tracker
Preliminary notice, NOI, NOC, filing, release, and bond claim with pure-function deadline calculators keyed off your jurisdiction window. No more guessing when a 20-day notice closes.
Learn moreAlumni pay-history portal
Ex-employees self-serve their W-2s, pay stubs, certified payroll, and YTD summaries via a secure one-click link for the full 7-year retention window. Payroll inbox goes quiet.
Learn moreInsurance auto-renewal
Windowed broker RFQ scheduler (90/60/30/14d), AI-parsed quote PDFs with a confidence score, and a quote-compare with premium → limits → deductible tiebreakers.
Learn moreSalvage marketplace v2
Auction surplus materials by sealed bid, route donations to nonprofits with watchlist matching, and roll the LEED contribution into per-project sustainability scorecards.
Learn moreITAM & checkout
IT asset registry wired into helpdesk (Related Asset panel), HR (assigned-assets section), and onboarding (auto-opens checkout requests for laptops, phones, badges).
Learn moreHelpdesk & KB v2
Internal helpdesk with related-asset linkage, knowledge base v2 with versioning and reading lists, and a 52-week training runner with windowed assignments.
Learn moreRooms & visitors
Conference-room booking with visitor sign-in. Visitor badge prints with your your company branding; arrival pings the host on Slack or SMS.
Learn moreBroadcast & retention
Org-wide broadcast tool with audience segmentation and a per-policy retention engine for old projects, terminated workers, and aged documents.
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Integrations
Connected to the tools you already pay for.
AOS doesn't try to replace your accounting software, your bank, your notary, or your existing PM platform — it sits where the data already needs to flow.
BN
Blue Notary (RON)
Remote online notarization for lien waivers and other notarized affidavits.
GSA
GSA Per Diem
Federal high-low + OCONUS rate ingestion with state-overrode locality lookups.
NOAA
NOAA Weather
Per-site lat/long forecasts and observed conditions on every daily log.
SES
AWS SES & Twilio
Managed for you email + SMS. Email + SMS deliverability handled — you don't run carrier accounts.
API
Platform API & webhooks
Scoped API keys and event webhooks for projects, pay apps, change orders, RFIs, and AP events. Everything we don't surface in the screen-based app, your team can wire into.
One demo, end-to-end.
We'll walk through a project from estimate to closeout on your real data. You decide what your team would stop using on day one.